Don’t Schedule HLM Content

Often times, we document buildings and place their hot links into the same file. For smaller projects and sites with few modules, this is a quick and easy way to start with no need for attribute coordination. It is important to note, this does not work on most WWA projects, the sites tend to be too large, or have too much vegetation (polygon warning), or have too many buildings resulting in slow building/site file. Typically for these projects, we break the building and site into separate teamwork files.

But, for the cases where we do not need to model the building and site in separate files, and still want to use hotlink modules, we need to control how elements schedule. If an entire building is hotlinked into it’s own file, the content is technically duplicated. So how do we show one instance of the element in the schedules? It is one simple criteria that needs to be added to the schedule.

Set a new criteria that says Hotlinked Module is not Any Hotlink. This will restrict the schedule’s content to only elements in the primary model, and exclude any item located with in an HLM.

File Performance – Self Audits

Projects are routinely audited, or at least reviewed on the BIM Server to maintain a reasonable quality of model performance and accuracy. There are specific areas of the audit that are responsible for file performance. Some of these audit sections are worth paying attention to because they can affect file navigation, others can impact general teamwork performance. In any case, these areas of the audit are worth periodically reviewing, even between formal audits.

The areas that need to be self audited are:

1. The Library Manager
2. The Library Loading Report
3. The “Error” Report
4. The Drawing Manager
5. Solid Element Operations
6. Total Model Polygons
7. Attributes

Library Manager

The Library Manager needs to be periodically reviewed for organization. A disorganized Embedded Library is difficult to maintain, manage, and review. More than the organization, the contents of the Embedded Library are a critical element to file performance. Because the E/L is part of the file, rather than linked to the file like a BIM Server Library, it directly impacts the overall file size; even if content is not placed in the model. Ideally, .gsm content embedded in the file should be less than 10 MB and images used for surfaces should be less than 1 MB. These should be the targeted max for embedded library content. The more frequently an object or image is going to be used in the model, the smaller the file size should be.

Library Loading Report

The library loading report will appear when first opening/joining a file if there are any library issues. These issues may include missing, duplicate, or substituted library content. It may seem like this is just something to close out of and ignore, but this palette is warning that your model may be suffering from poor performance and accuracy. For more on the Library Loading Report, see this WWABIM post here.

Error Report

The report tab will come up when there is processing error in any non-plan model Viewpoint. Like the library loading report, it may be tempting to ignore this tab, but this report is a warning that your model is suffering from invalid geometries, missing attributes, or other errors that can not be resolved. If there are too many errors in the model, the result can be beach balling, slow send/receive, and slow navigation between Views. To review how to clean up Error Report content, see this WWABIM post here.

Drawing Manager

The Drawing Manager often suffers from missing content. Although missing content here may not slow a file down noticeably, the drawing manager is a good place to review externally linked content such as .dwg & .pdf files that have been dropped onto layouts. The drawing manager is a good place to review the update status of content on layouts, which can speed up layout book navigation. This is also a good management tool for tracking external content’s paths to review linked content file size. Linked drawings with large file size can slow the model significantly, and even more so if large files are embedded in the drawing manager. Always review pdf/dwg file size before embedding in the drawing manager. For more information on the Drawing Manager see WWABIM posts here and here.

Solid Element Operations

Solid element operations have been reviewed in past WWABIM posts here, here, and especially here, as well as in a previous internal DD L&L. In running self audits, any element with more than 100 connections should be reviewed, with any unnecessary targets, operators, or other connections removed.

Total Model Polygons

The most important aspect of a model’s performance is often the number of visible polygons. But even if layer and view settings are carefully managed and reviewed, you may run into situations where the entire model needs to be viewed, or may be accidentally viewed. If there are too many polygons in the model, this may result in an slow file performance, beach balling, file or computer freeze up, or even a file crash. With our current hardware, we should be aiming for no more than 5,000,000 polygons for a standard file.

It may not always be a clear line, since the source of polygons as important a role in file performance as the total polygons. For example, in some basic tests and overall experience, 60,000 polygons from a single mesh can perform worse than 1,000,000 polygons from objects. Also, 3,000,000 polygons from a single library part (object tool) placed several times will perform significantly worse than 3,000,000 polygons from 50 different library parts. In general objects contribute to the most polygons, but GDL also handles polygons significantly better than other tools. Overly complex mesh elements and excessive use of morphs can be a bigger performance issue to a file than objects.

Attributes

Attributes can have a huge impact on file performance, as well as document and output file sizes. A large, complex, custom cut or drafting fill can result in an incredibly large pdf or dwg file; in some cases so much so that the files can not be emailed or, in many cases, even printed/plotted. Additionally, custom profiles can result in poor model performance if not properly applied to the model. Profiles applied to walls should be used sparingly, as the intersection between walls results in excessive polygons and slow model performance. Custom profiles are better applied to beams, instead of walls.

The last part of attributes that should be self audited is the naming and file size of the attributes. If surfaces are using large images, it can slow the file down (see Library Manager above). Beyond the image size, the image naming of surfaces is critical to BIMx output. See the WWABIM article here and here for more information on BIMx surface errors.

Multiple Files & Attribute Matching

Attribute management between files for a single project is critical. If attribute numbers do not match from a building file to a site file, or between multiple building files of a single project, the Hotlink Modules will not appear correct. Surfaces of a module may show incorrectly, or be missing, custom profile beams/columns/walls can become reassigned to a new shape, and composites can switch to a different width if not properly matched.

It is important to note, the attribute number is how attributes are assigned to elements. For example, if your building file has attribute #10 as a stone, but the site file has attribute #10 as a wood, the buildings file will show correctly as stone, but when the building is saved to a .mod and placed to the site, all stone will switch to wood. If attribute #10 doesn’t exist in the site file, the stone will show as a purple & black checkered pattern, indicating the surface is missing.

To prevent these errors we have introduced an Attributes file into our workflow for each multi-file project. All attributes (Fills, Line Types, Composites, Custom Profiles, and especially Surfaces) will be generated in this central Attributes teamwork file, then using the Attribute Manager will be matched to all other files for that project on the BIM Server. This does mean a little more management up front, and involves a couple extra steps in managing the project. But the results are a lot less headache on the back end when publishing BIMx, or linking Views from a Site File to the Layout Book of the Buildings File. This is especially critical where projects get so large they require multiple building files, or even multiple site files; which is becoming increasingly commonplace.

Please note, the use of a dedicated Attributes file is not an option or choice to be used (or not) by each team. This is the standard we are using to manage attributes between files at WWA, and a dedicated attribute file has been created in your BIM Server folder if your project program requires one. A little extra time to do this right will ensure we do not need to stop and do things over when our BIMx, PDF and DWG files don’t show correctly due to poor attribute management.

Please watch for an update to our BIM Manual for instructions on how to properly use the dedicated Attribute file.

Linked/Independant Labels

When you place a label, that label can be linked to an element, or placed as an independent element. This is important, since dragging a copy of a linked label creates a label that is also linked to that content. Independ

(3) Linked Labels Associated to a Fill

In the above example, the redundant labels were created by dragging a copy of the first label to create new labels. The result is that when the fill is deleted, all labels are lost.

One method for preventing this is to copy/paste, rather than dragging a copy, to create new labels that are not linked or associated to model or drawing elements. These can be moved to the side, then cleaned up and repositioned after the necessary drawing elements are deleted.

(3) Copies of Linked Labels, using Copy/Paste to Duplicate

Deleting the fill leaves the pasted labels, that can then be placed back to their original location

Another option is to select the labels (or all labels in a view), then right click and choose Convert to Independent Label.

Right click & convert to Independent

A fair warning on independent labels; they will not reposition with any content. They can only be text labels, and they can not be converted to any other label type, since there is no way to associate them to drafting or model elements without deleting and replacing.

The label tool has a lot of options, and a lot of benefits to having links to content, but when you need an independent text label, just know there are ways to fix a drag and copy mistake.

Delete Local Data

It is critical to keep your local data clean and current. The first step in doing this is to periodically leave the projects you are working in. This forces your local data to rebuild from the server data on the next open/join. This has all been outlined in our BIM manual under the Collaboration section. It is also outlined in part here and here. For more information on ARCHICAD errors and possible solutions, check out this article.

So lets assume you have a local data error that will not allow you to send or receive. The solution is:

1. Save a .pln to your desk top, so that you do not lose any of your work
2. Leave the teamwork project and completely close ARCHICAD
3. Open ARCHICAD and “Browse for Teamwork File” and immediately click “Cancel”
4. Go to the Teamwork menu > Project > Local Data Manager
5. Delete ALL content from the list (libraries and project files). This will need to be done line by line.

As a bonus tip, you can set your work environment to schedule the local data clean up reminders under Local Data Manager > Options. This should be set to send a reminder every 30 days minimum, for projects older than 30 days. Always delete local data when prompted! Unless you are opening from a crash recovery, there is no need to ignore local data clean up warnings.

In 2017, we need to make it a goal to Send and Receive often (every hour at least); lets pay attention to the Teamwork protocols in our BIM manual and avoid lost work!

Teamwork Views, Drawings, and Layouts

Since most of our projects involve multiple buildings on a single site, we often rely on hotlink modules to place those buildings onto a site in separate Teamwork files. This means the site plan needs to be placed from one teamwork file to another.

This process is actually very simple to do. All that is required is to open both Teamwork files and use the organizer to link a view from one project to the layout of the other. With the file containing the layout book, search for the other open t/w file in the left hand column of the organizer. Lastly, you only need to click import to bring the view from one file to a layout of another.

Now comes the real issue, that is to update the views. In the past, we have run into the issue of this warning:

To effectively update drawings from a separate projects view map, start with the drawing settings. The drawing should be set to manual, or you will receive repeated update warnings and, in the best case scenario, a slow update for any externally linked drawings.

After extensive tests and trial and error, I have found the most reliable way to update a drawing. Follow these steps and it shouldn’t fail to update:

1. Open BOTH projects, the one containing the view and the one with the drawing that needs to be updated
2. In the project with the view, do a send and receive. Once you S/R, do not make any changes to the ARCHICAD file, do not even change zoom or pan the view. Even the smallest change to your local data will result in the “Drawing Checking Process has Failed” warning
3. Immediately switch to the project with the drawing that needs updating. I use com+tab, rather than the mouse to avoid any accidental zoom or pan to the view.
4. Once the layout/drawing that needs updating is open, simply right click and select update

Follow these steps exactly, and you will find it much less frustrating to update your external drawings.

Gradient Fills!

Dan has done something interesting with his exterior elevations. The elevations are too long for the layout. Typically we have a break line/match line for buildings like this. The break line on this project has one added unique feature.

Full Elevation with Break

the elevation beyond the break line has an added fill, using a gradient fill instead of a basic white masking fill.

Selected Gradient Fill

This gives the elevation a gradual “disappearing” at the break line.

Enlarged Gradient Fill