Tag Archives: Drawing Manager

Drawing Manager – External Content

Right now, with remote connections, there are a lot of pdf’s and dwg’s being dropped into projects from user’s desktops. This is actually a preferred method of working, as it is faster than trying to link to the file server through our VPN. It is important to not, however, that files drag/dropped into views or onto layouts from a desktop need to be vetted.

Screen Shot 2020-07-02 at 4.21.31 PM

  • If the file needs to be in the file long-term, it needs to be embedded (break the link)
  • If it is short term, delete the drawing after you are done with it
  • If you do embed a drawing, verify the pdf/dwg file size before dropping into the project
  • Maximum file size for embedded pdf should be 2-3 MB
  • Maximum file size for embedded dwg should be 5-10 MB

There are some work arounds to reduce file size. We can use PDF compression before dropping into a file, and we can open and eliminate complex fills from a DWG.

Teamwork Views, Drawings, and Layouts

Since most of our projects involve multiple buildings on a single site, we often rely on hotlink modules to place those buildings onto a site in separate Teamwork files. This means the site plan needs to be placed from one teamwork file to another.


This process is actually very simple to do. All that is required is to open both Teamwork files and use the organizer to link a view from one project to the layout of the other. With the file containing the layout book, search for the other open t/w file in the left hand column of the organizer. Lastly, you only need to click import to bring the view from one file to a layout of another.



Now comes the real issue, that is to update the views. In the past, we have run into the issue of this warning:


To effectively update drawings from a separate projects view map, start with the drawing settings. The drawing should be set to manual, or you will receive repeated update warnings and, in the best case scenario, a slow update for any externally linked drawings.


After extensive tests and trial and error, I have found the most reliable way to update a drawing. Follow these steps and it shouldn’t fail to update:

  1. Open BOTH projects, the one containing the view and the one with the drawing that needs to be updated
  2. In the project with the view, do a send and receive. Once you S/R, do not make any changes to the ARCHICAD file, do not even change zoom or pan the view. Even the smallest change to your local data will result in the “Drawing Checking Process has Failed” warning
  3. Immediately switch to the project with the drawing that needs updating. I use com+tab, rather than the mouse to avoid any accidental zoom or pan to the view.
  4. Once the layout/drawing that needs updating is open, simply right click and select update

Follow these steps exactly, and you will find it much less frustrating to update your external drawings.

Updating and Refreshing External Content

Screen Shot 2015-05-29 at 9.51.25 AMDo you have trouble seeing the dwg’s, pdf’s and jpg’s placed from the file server onto your views and layouts? Does your drawing manager look like the above image?

Assuming the file has not been renamed or relocated the solution is simple. Regardless, the problem is not with ArchiCAD, it is with your work stations connection to the file server. Your finder may be connected to the file server via short cuts or favorites, but unless the finder is connected directly to the Shared FS01 root, the path will go undetected in ArchiCAD and the external content will show as missing. The reason is ArchiCAD can not connect half way through the path name, and the first directory of the path is the WWA-FS01.

Screen Shot 2015-05-29 at 9.52.35 AM

The solution is as follows: go to the finder, connect directly to the FS01 server destination under shared. If you do not see the directory link, go to All… and connect to the FS01 server from that menu. Once connected directly to the server, go back to ArchiCAD’s Drawing Manager and Check Status and Refresh the missing drawing files.