Tag Archives: Layouts

Teamwork Views, Drawings, and Layouts

Since most of our projects involve multiple buildings on a single site, we often rely on hotlink modules to place those buildings onto a site in separate Teamwork files. This means the site plan needs to be placed from one teamwork file to another.

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This process is actually very simple to do. All that is required is to open both Teamwork files and use the organizer to link a view from one project to the layout of the other. With the file containing the layout book, search for the other open t/w file in the left hand column of the organizer. Lastly, you only need to click import to bring the view from one file to a layout of another.

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Now comes the real issue, that is to update the views. In the past, we have run into the issue of this warning:

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To effectively update drawings from a separate projects view map, start with the drawing settings. The drawing should be set to manual, or you will receive repeated update warnings and, in the best case scenario, a slow update for any externally linked drawings.

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After extensive tests and trial and error, I have found the most reliable way to update a drawing. Follow these steps and it shouldn’t fail to update:

  1. Open BOTH projects, the one containing the view and the one with the drawing that needs to be updated
  2. In the project with the view, do a send and receive. Once you S/R, do not make any changes to the ARCHICAD file, do not even change zoom or pan the view. Even the smallest change to your local data will result in the “Drawing Checking Process has Failed” warning
  3. Immediately switch to the project with the drawing that needs updating. I use com+tab, rather than the mouse to avoid any accidental zoom or pan to the view.
  4. Once the layout/drawing that needs updating is open, simply right click and select update

Follow these steps exactly, and you will find it much less frustrating to update your external drawings.

Drawing Titles (Layouts)

During my project audits, I run into a lot of layouts with fussy manually positioned drawing titles. This can some times be necessary for a custom location, width and structure to get the title to work with a Layout’s organization and content. But for most of our drawings, especially details, elevations, sections, and interior elevations, this is just adding extra work. Proper use of the title settings will allow you to quickly align your drawings on the layout, butt them into each other and know that the titles are not going to overlap and will show up correctly and consistently.

This is baked into our template as a favorite, and as a default for all drawings pre-laid on layouts. As an example, here is a “starter” drawing on the detail sheet.screen-shot-2016-11-17-at-9-16-58-am

The settings for the title width and location should be as follows:

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Setting the title width to link to the drawing will ensure it’s position and size will always relate to the drawing. The optimum offsets for width and location (as highlighted above) should be 0″ for vertical positioning and 1/4″ from the left and right edges of the drawing.

As I said, there may be exceptions, but we should start to make this our default setting. Use the template favorites if you are unsure of how to set this up for consistent use.

Folder/Subfolder Navigation

BIM6x wrote about collapsing/expanding all folders in ARCHICAD for easier navigation. I suggest you take a look at their article here.

For us, what this means is, finding that specific view map/layout book/library manager element is actually pretty easy. A fully expanded view map (see below) can be a lot to scroll through to find the folder or specific drawing/view you need.

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Hold down alt/option key and click on the folder dropdown for the elements you want to collapse. In this case it is the view map project name list.Screen Shot 2016-04-11 at 8.59.20 AM

Now when you expand the folder out again (without the alt/option key held), you get a fully collapsed view map that you can expand folder by folder to find the exact view/layout you are looking for.Screen Shot 2016-04-11 at 8.59.59 AM

This is a mac function, not specific to ARCHICAD. So it will work on any folder/subfolder navigation within ARCHICAD; such as the Project Map, View Map, Layout Book, Publisher, Place Drawing dialogue, or the Library Manager. It also works in the finder in list view.

Layouts to AutoCAD Model Space

If you are trying to save out a large number of drawings to DWG, interior elevations for example, and the consultant would rather view all drawings in a single file rather than individual DWG’s for each elevation, I have a solution for this.

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First create a new publisher set. Bring in a view map folder to set up the publisher and translator. Set the publisher to merge to one DWG file. Next open the translator settings.

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This part gets a little odd, but in 3 consecutive tests it worked. The publisher set must have view map items selected before going to the translator settings. You will not have access to the necessary settings if it is a layout book element selected.

In the translator settings set the Save Options to Save layout into: Model Space and Place Drawings into:Single DXF/DWG…

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This will result in a single DWG file containing X-Refs of any published content (View Map or Layout Book). This is particularly useful for saving layouts to DWG, as it will tile all drawings in an equally spaced row and provide a source file in a single folder for all X-Refs in the master drawing file. You will need to share both these, the DWG and the X-Ref folder, with the consultants.

Layout Book View Settings

The layout book has global view settings for items placed onto the layouts. These view settings include layers and pen set, and once changed are applied to all layouts.

Drawings and Figures placed to layouts use the source view or Drawing Elements pen and layer settings; but elements drawn directly on the layout (Lines, Polylines, Fills, Splines, Text, Labels, etc.) use the layout books layer and pen settings.

Unfortunately there is no direct control for the pens and layers of the layout book. If you notice elements on the layout are missing (hidden layer) or using the wrong pen set as in the following image:

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Go directly to the layer or pen settings under Options > Element Attributes. Notice the drop down menu includes “(Layout Book)…” after the normal menu option for these settings:

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Changing the settings here changes the Pen Set & Layer Combination for the entire layout book:

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Autotext Linked to Drawing in the Layout Book

Have you been looking for a better way to reference a drawing from the layout to a text body or label? The process is a simple one. Select the drawing you want to reference, right click and select “set as Autotext“.

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Next, in your text editor just click the autotext icon and select the previously referenced drawing as the autotext Category. Then place autotext for any available elements related to that drawing; Drawing Name, ID, Layout ID, etc. In the example below I have placed Drawing Name ref. Drawing ID ref. / Layout ID ref. for an automatically linked text label referencing the Typical Wood Siding Base detail.

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